Regardless of your business, most likely, you received a tax or compliance notice from one of the many government agencies. This also, of course, includes the IRS.
If I just rang a bell with this statement, depending on the size of your organization, you could be receiving one of many different notices every day.
What is surprising is the fact that the majority of businesses not only get buried by these notices but given the world of technology we live in, the standard methodology of managing all of these notices is manual, using Excel. I am not saying it is an imperfect system, but given the fines and penalties, which could add up to 1% per day, it is not the most efficient or effective. And, with multiple departments, as well as multiple offices constantly receiving notices, with no central repository, the inefficiency and opportunities for error not only increase, but the result can be costly.
All 1st notifications from any government agency are by paper. And, each government agency has its own process and system, requiring different training by your staff for each one. This can result in a significant increase in the number of people hours to manage these processes.
Introducing Notice Ninja
Having worked in the tax and compliance resolution business for over ten years, we recognized the need for companies to standardize, streamline, and automate their tax notice management and compliance workflows. Based on the needs and demands of our customers, we have evolved our enterprise software and processes into the Notice Ninja SaaS-based solution.
As a SaaS solution, we can now create a single point API that provides a simple integration to any platform such as Salesforce, GSuite, ZenDesk, MasterTax, Evolution, and Execupay, to name a few.
The value of Notice Ninja is our ability to:
• Provide complete oversight over outstanding tax liabilities, employees' workloads, and time to complete
• Digitize all documents
• Quickly identify and pinpoint trends and or compliance-related issues
• Identify issues in procedure and policies that are causing compliance-related issues
• Add custom notes and procedure based on individual workflows
• Provide guided information (knowledgebase) related to the workflow (based on the situation of notice) to help client's make the best decision when it comes to a resolution
Can You Use Notice Ninja?
We are the only CRM application explicitly designed for tax departments. We offer feature-rich options and workflows designed specifically for the work that tax professionals do.
Ninja Notice is right for any organization that receives notices for multiple departments or has volumes of notices including but not limited to employment, payroll, corporate tax, sales and use, oil and gas, - basically, any notice that a business receives from a government agency anywhere in the world.
How Does It Work?
First, all notices get scanned into the system. As verified, the system assigns a user to resolve that particular notice. The user simply opens the workflow to complete the required tasks to resolve the individual notice. To make it as simple and easy to use as possible, Notice Ninja also provides guidance modules and other options that assist the user in performing other related tasks. Notice Ninja takes the guesswork out of determining the specific needs of a particular agency.
Whether it is a department within your company or one of your locations around the world, all notices now exist in a central repository for easy access to ensure penalties are minimized or eliminated, and it gives management oversight to all outstanding fines and penalties in addition to all outstanding refunds due to companies from agencies worldwide.
Is Notice Ninja Right for Your Organization?
If you are in a highly regulated industry, work with a variety of state and local governments, or are in multiple countries that can benefit from standardizing, streamlining, and automating your tax notice management and compliance, then Notice Ninja is right for you.